Case Study

Availability from anywhere-SharePoint offers hybrid and cloud deployment choices, enabling organizations to provide users with data access regardless of location.

Additionally, SharePoint and its related applications are mobile-friendly, further enhancing accessibility. Consequently, SharePoint facilitates on-the-go work for its users, a crucial necessity for fostering efficient collaborations, especially for multinational corporations with a global presence.

In the wake of the Covid-19 pandemic, wherein remote work became a ubiquitous practice with employees relocating their workstations to their homes, the imperative for accessibility from any location has emerged as a fundamental need for nearly every organization.

Consequently, SharePoint has unquestionably risen as a contemporary solution that aptly caters to the demands of today’s workplace settings.

Centralized access-SharePoint effectively addresses a common issue encountered in traditional file server environments – the proliferation of duplicate copies of a document scattered across various locations.

It accomplishes this by centralizing document storage, enabling universal access for all users.

Within SharePoint, users can seamlessly engage in activities such as document creation, sharing, and editing without the complications of managing multiple redundant copies of the same document.

In essence, multiple users can access and collaborate on the same document from various locations.

Versioning-SharePoint retains previous document versions even after modifications, ensuring that the latest version remains accessible to all users.

Consequently, it becomes feasible to restore earlier iterations as required, allowing for effortless reversal of any document changes.

This versioning system not only minimizes confusion but also simplifies the process of reverting a document to its prior, unedited state.

Check in/Check out-SharePoint’s Check In/Check Out functionality effectively manages document editing by ensuring orderly access, even when multiple users collaborate on the same file.

This feature guarantees that only one user can edit the document at any given moment.

As users take their turns to edit, it preserves the work contributed by others, ensuring that all users have access to the latest version of the document, inclusive of all collaborative changes.

OneDrive-SharePoint encompasses various elements such as sites, site collections, Groups, and several other components.

Nevertheless, among these components, OneDrive stands out as the sole entity that emulates the functionality of a traditional file server.

OneDrive offers an analogous experience to a file server, but it enhances it with advanced collaboration and sharing capabilities.

Its resemblance lies in its capacity to house files and folders, mirroring the behavior of a conventional file server.

While it’s not the recommended practice, users can create folders and subfolders within OneDrive, much like they would on a file server.

Furthermore, it allows for the direct uploading and downloading of files and folders between the file server and SharePoint.

For a seamless and uninterrupted file transfer experience between file servers and OneDrive, OneDrive can be synchronized with a local system.

Metadata-

SharePoint offers the flexibility to tailor metadata to specific requirements, even accommodating custom metadata.

This enhanced metadata capability in SharePoint simplifies the task of organizing and sorting data.

Powerful search-The search features in SharePoint are more powerful than those in Windows. In Windows, it may take hours to search and find a specific file from its location. But in SharePoint, you can do it in seconds.

Compliance features-SharePoint offers a superior data security environment compared to traditional file servers.

While file servers typically grant users significant control over their data, SharePoint allows for centralized control, enabling administrators to manage access and permissions at higher levels, such as Document Libraries, in alignment with specific job roles and requirements.

As a result, achieving compliance with both regulatory and organizational standards becomes a straightforward process within the SharePoint framework.

Better integration with Microsoft products-SharePoint provides enhanced compatibility with various Microsoft products and services, encompassing Office 365, OneDrive, MS Office, Teams, Yammer, and more.

Additionally, SharePoint offers a cloud-based iteration known as SharePoint Online, which can be utilized independently or as an integral component of Office 365.

Your deployment choices for SharePoint encompass on-premises, cloud-based subscriptions, or hybrid configurations, offering flexibility based on your specific needs.