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Writer's pictureALIF Consulting

Role of Microsoft OR Office 365 Group

Updated: Aug 28

Microsoft 365 Groups (formerly known as Office 365 Groups) is a cross-application membership service in Microsoft 365. Each Microsoft 365 group lives in Azure Active Directory, has a list of members and is attached to that group’s related Microsoft 365 workloads, including a SharePoint team site, Exchange mailbox, Planner, Power BI, OneNote—and, optionally, a team in Microsoft Teams.

Microsoft 365 Groups provides a way to centralize membership for multiple Microsoft products in one place. It’s the new Active Directory security group of the file share days.

You can expect to.



Office 365 groups

  • By default, anyone in your organization can create Microsoft 365 groups

  • There are various ways to restrict and manage self-service creation for Microsoft 365 groups.

  • A group gets created automatically when you do the following in these products:

  • Planner: Create a new plan

  • SharePoint: Create a new site collection

  • Outlook: Create a new group

  • Power BI: Create a new workspace

  • Teams: Create a new team

  • Each group can have up to 10 owners and 1000+ members/subscribers

  • External members are called guests and are not the same as external users in SharePoint

  • Groups can be private or public, although private does not mean hidden


Additional options available for Office 365 Groups

Privacy (or –Access Type in PowerShell) defines the type of a group. Anyone can see the content and conversations of a Public group. Moreover, anyone can join such a group without approval from a group owner. Private groups are different: only members can see the content of those groups, and joining such a group requires approval from a group owner.

Subscribe members – Subscribing to a group is not the same as joining the group. If you subscribe to a Microsoft 365 Group, it is like saying “I want to know everything that happens there.” The Subscribe Members option makes subscriptions of new members automatic.

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